Coronavirus update for customers

Read more

Coronavirus update for customers

Operational Update on NOCN Group Qualifications and Services

NOCN Group offers a wide range of services including regulated qualifications, EPA for apprenticeships, Job Cards in construction, Access to HE Diplomas, bespoke accreditation and educational and skills support training.

You will find out more operational detail on the implications of COVID19 for each of these services, including advice for students and centres preparing for external assessments, through the following links:

Please note that NOCN will be following the guidance issued by the ESFA, IfATE, Ofqual, CCEA, QAA and Qualifications Wales, and will update our customers as things change.

If you have any concerns or would like to discuss the impact on your centre, apprentices or learners please contact us on nocn@nocn.org.uk or 0300 999 1177 (Option 1).

Working to support our valued customers

You will be aware of the various Government and World Health Organisation (WHO) announcements and official advice over COVID19.
The situation is unprecedented and has been continually changing. With colleges and schools now closed and the country in effect ‘locked down’, other than essential services, we will endeavour to continue to support you, your apprentices, learners and card applicants through this difficult period.

We support Ofqual’s statement that the most important principle is fairness to all learners and apprentices, not only for those being assessed now, but also for those assessed before COVID-19.

Centre Support

All our staff are working from home, so we are still offering front line support, through telephony, email and web chat as usual.
Certificates for regulated qualifications and cards are being issued to centres in the normal way.
We aim to provide as full a range of our services as possible, where these can be delivered remotely, and we can use remote or recorded assessment methods, whilst maintaining the integrity of the assessment.
All face-to-face appointments for approval visits, External Quality Assurers, and external assessments have been suspended until training centres reopen and normal business resumes.
We are providing digital on-line support, including offering WebEx interviews, developing online invigilated exams in place of physical papers, and digital content support.


Please contact us to discuss how best we can support you on nocn@nocn.org.uk or 0300 999 1177 (Option 1).

Best wishes from all at NOCN to you our valued customers. We hope you all remain safe and well.

Graham Hasting-Evans, Group Managing Director

Skip navigation

Providing Reception Services

Reference
K/506/7677
Level
Level 2
Credit Value
6
Guided Learning Hours
48
 


Learning Outcomes Assessment Criteria
The Learner Will The Learner Can
1

Know the purpose of reception services.

  • 1.1 - Explain the purpose of the receptionist role as a first point of contact between the public or client and an organisation. 
  • 1.2 - Explain the tasks undertaken by a receptionist.
  • 1.3 - Explain the purpose of presenting a positive image of self and the organisation.
  • 1.4 - Explain how to present a positive image of self and the organisation.
2

Know the procedures to be followed when providing reception services.

  • 2.1 - Describe the structure and lines of communication in an organisation.
  • 2.2 - Explain how the structure in an organisation affects lines of communication.
  • 2.3 - Explain the purpose of different procedures in a reception area, to include: 
    a) entry
    b) departure
    c) security
    d) confidentiality and own responsibilities.
  • 2.4 - Explain how to carry out different procedures when providing reception service, to include: 
    a) entry
    b) departure
    c) security
    d) confidentiality and own responsibilities.
  • 2.5 - Explain the purpose of health and safety procedures when providing a reception service, including own responsibilities.
  • 2.6 - Explain how to carry out health and safety procedures in a reception area.
  • 2.7 - Describe the emergency procedures and own role within them.
  • 2.8 - Describe organisational procedures for: 
    a) dealing with conflict
    b) dealing with complaints
    c) dealing with difficult visitors.
  • 2.9 - Explain ways of dealing with problems, identifying when to refer or escalate them to a colleague or line manager.
  • 2.10 - Describe why it is important to be polite when refusing entry.
3

Know how to achieve effective communication with visitors.

  • 3.1 - Describe the need for accurate and relevant information to be communicated to visitors.
  • 3.2 - Describe methods of receiving information from visitors.
  • 3.3 - Describe methods of giving information to visitors.
  • 3.4 - Describe the limits of own personal authority relating to providing information.
  • 3.5 - Describe the importance of providing visitors with opportunities to communicate openly.
  • 3.6 - Outline the importance of confidentiality when dealing with visitors.
4

Be able to achieve effective communications with visitors.

  • 4.1 - Obtain information required from visitors in accordance with organisational procedures. 
  • 4.2 - Give relevant information to visitors to meet their needs.
  • 4.3 - Communicate information in a format that is appropriate to the situation.
  • 4.4 - Confirm personal authorisation to give the information provided.
  • 4.5 - Refer to colleagues or line manager for support where there are difficulties in communicating effectively with visitors.
  • 4.6 - Identify weaknesses with own personal communication skills.
5

Be able to provide a reception service.

  • 5.1 - Present a positive image of self and the organisation. 
  • 5.2 - Respond to telephone calls in accordance with organisational standards.
  • 5.3 - Follow entry and exit security procedures.
  • 5.4 - Follow relevant health and safety procedures.
  • 5.5 - Deal with problems that occur, escalating to line manager or referring to colleagues where necessary.
  • 5.6 - Follow organisational procedures in the event of an accident or an emergency.
  • 5.7 - Maintain a clean and tidy reception area.
6

Know security procedures when handling mail or packages.

  • 6.1 - Explain the purpose of security procedures for handling mail or packages.
  • 6.2 - Give examples of security procedures for handling mail in the organisation.
  • 6.3 - Describe the types of problems that may occur with incoming and outgoing mail, including how to deal with them.
7

Be able to resolve, report or refer problems that may occur in handling mail or packages.

  • 7.1 - Identify where a problem may exist with incoming or outgoing mail or packages. 
  • 7.2 - Resolve, report or refer problems with incoming or outgoing mail or packages.

Downloads

Qualifications offering this unit

Reference Title Sector Level